Executive Admin Assistant

Company: Siemens
Location: Alpharetta
Posted on: January 16, 2020

Job Description:

We are looking for a well-organized, motivated team-player to join our Supply Chain Management (SCM) team. Reporting to the head of SCM, the administrative assistant supports a busy leadership team with administration, documentation, scheduling, financial expense support, meeting coordination, minute taking, and special projects. The role requires great skills in communication and prioritization to appropriately manage a wide variety of functions required to keep our busy team operating successfully. Responsibilities Provides crucial day-to-day support and assistance to the Vice President and Head of Supply Chain Management and assist seven Directors as needed. Maintain and monitor heavy calendar schedules and appointments for the VP daily, planning monthly and quarterly meetings with team, coordinating extensive travel domestically and internationally. Management of VP respective schedules utilizing MS Outlook (planning/arranging events and meetings from 2 to 150 people). Interact with executive, administrative, and management personnel, as well as external customers and vendors. Provide additional support in a variety of capacities including telephone coverage, copier projects, mail handling, supplies control, processing of emails/letters/correspondence, domestic/international travel arrangements, report generation, and invoice/expense reporting, database management and assisting with completion of specially assigned projects. Prepares and finalizes presentations, reports, spreadsheets, processing meeting minutes for executive meetings when needed. Identify issues as they arise, independently develop and implement solutions to these issues within job scope without waiting for direction from the VP or others. Work with other administrative personnel to accomplish organizational goals. Perform special projects as assigned. Demonstrate the ability to handle multiple tasks with little or no supervision. Required,_Education,_Experience_And_Skills * 5 plus years of experience in an administrative role supporting multiple managers, preferably in a corporate environment. * Proven track record for handling confidential information and sensitive topics. * Associate degree required, will consider other education along with equivalent experience. * Proficient with Windows 2010 and Microsoft Office Suite. * Knowledge with these Application Tools:Circuit, Dayforce [timecards], Workday [Performance Mgmt.], Visio, SAP Fiori, SRM Enterprise, Concur, SharePoint. * Ability to prioritize and manage a variety of tasks and meet deadlines in a fast-paced matrixed environment. * Ability to interface with all levels of internal/external stakeholders and handle difficult situations when necessary. * Excellent interpersonal and communication skills (both verbal and written). * Strong customer service skills along with attention to details. * Ability to travel (domestically) about 3 times a year. Job ID: ****** Organization: Siemens Operations Company: Siemens Corporation Experience Level: Experienced Professional Job Type: Full-time Equal Employment Opportunity Statement Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law. EEO is the Law Applicants and employees are protected under Federal law from discrimination. To learn more, Click here . Pay Transparency Non-Discrimination Provision Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here . California Privacy Notice California residents have the right to receive additional notices about their personal information. To learn more, click here . Equal Employment Opportunity Statement Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law. EEO is the Law Applicants and employees are protected under Federal law from discrimination. To learn more, Click here. Pay Transparency Non-Discrimination Provision Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

Keywords: Siemens, Alpharetta , Executive Admin Assistant, Administration, Clerical , Alpharetta, Georgia