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Administrative Procurement Assistant ** Entry Level**

Company: Rogers Electric
Location: Alpharetta
Posted on: November 10, 2018

Job Description:

Overview Rogers is the leading facility service provider for all of your electrical, lighting, HVAC/P, distribution and contractor service needs. With licenses in 48 states and technicians servicing locally, Rogers has the capabilities to provide solutions to rollout, on-demand, preventative maintenance and installation needs. As a self-performing service provider, Rogers specializes in providing management, labor, materials and equipment to install and maintain electrical, lighting, HVAC/P and other facility solutions. Over the past 35 years our divisions have developed, our team has grown, and our capabilities have become stronger, but one promise has always rang true at Rogers and remains true today. We have the power to get the job done. Directly responsible for the timely placement of purchase orders and delivery of materials to meet regional/customer order requirements and maintain stock inventory levels within approved guidelines. Responsibilities

  • Entry Level position in the Procurement Department
  • Review vendor provided order acknowledgements for accuracy of information including complete description of items, delivery lead time, material quantities, expected pricing, etc.
  • Ensure timely receipt of vendor offers so as to obtain material by the due date
  • Facilitate communication with vendor to provide PO number to confirm order placement
  • Maintain vendor scorecard to accurately represent Rogers' customer satisfaction rating
  • Updating internal system with expected dates, notes, and appropriate work order status to properly notify involved parties of material availability
  • Reconcile purchase orders and invoices
  • Daily reporting to analyze previous day's activity
  • Daily reporting to confirm existing procurement work orders are on track to be executed in accordance with normal processes and procedures
  • Monitoring price increases and communicating changes as necessary
  • Investigating and determining what/how/ why material came in incorrectly or damaged (for non conformances)
  • Internal interfacing with regional dispatchers/managers, project managers, and other procurement team members
  • External interfacing with vendors (maintaining vendor relationships) Qualifications
    • Associates Degree; or 3 years of previous project/procurement assistant experience or equivalent
    • Ability to communicate both verbally and through writing in a professional,
    • courteous and knowledgeable manner
    • Capability to work well in a team setting
    • Ability to multitask
    • Capacity to prioritize tasks according to deadlines and urgency and complete them in a timely and professional manner
    • Ability to browse the internet and use the internal systems and websites as it relates to the procurement department
    • Ability to create, edit and analyze data using MS Office Suite, especially Excel
    • spreadsheets, Word documents, PDF files and Power Point presentations
    • Ability to create, navigate, search and update Rogers Electric's systems (work orders, reports, quotes, invoices etc, emails)
    • Ability to use office equipment (i.e., fax, phone, scanner, copier, mail) Benefits:
      • Great work culture
      • Stability and longevity in the electrical, lighting, plumbing, and HVAC industries
      • Medical, Dental, and Vision insurance offered
      • Short Term and Long Term Disability plus Life insurance provided
      • 401(k) Retirement Plan with generous match
      • Paid time off
      • Opportunity to earn $100 for each employee referral

        Keywords: Rogers Electric, Alpharetta , Administrative Procurement Assistant ** Entry Level**, Administration, Clerical , Alpharetta, Georgia

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