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Manager of Accounts Payable & Billing Services

Company: LeasePlan USA
Location: Alpharetta
Posted on: October 12, 2018

Job Description:

Responsible for managing the daily operation of Accounts Payable and Lease Billing which includes billing, imaging and research & resolution. Ensure that all payments and billing is processed timely and accurately. Develop yearly goals for the department/associates and create new and/or improve processes to increase efficiencies. Create an environment where associates can thrive and grow professionally.

Essential Functions

  • Manage and ensure all payments are sent out accurately and within the payment terms.
  • Manage and ensure all billing is processed in a timely and accurate manner to our clients.

  • Responsible to ensure the department strives for highest quality of Customer Service and responsiveness to all internal and external customers
  • Accountable for obtaining monthly/yearly department metrics
  • Perform interviews and selects hires for any open positions in the department

  • Responsible for all quality and productivity standards and goals are established and measured for all department associates
  • Perform all performance appraisals for department associates
  • Addresses any performance or disciplinary issues and works with the associate to create corrective plan.

  • Responsible for scheduling and approving timecards in the time management system

  • Ensure all associates are fully trained and/or cross-trained in their job tasks/processes

  • Manage and ensure the production monthly Corporate Fleet billing including the maintenance billing are scheduled and completed
  • Manage and ensure the generation and distribution of the invoices for the production weekly and monthly billings are completed
  • Manage and ensure the preparation for the monthly Truck is scheduled and completed
  • Ensure all posting of Billing Services entries into Accounts Receivable is completed on time
  • Prepare month end reports and enter A/R journal entries into general ledger on time
  • Continually work to enhance or revise current processes to improve productivity and create efficiencies
  • Ability to make decisions regarding departmental items, projecting headcount for roles, establishing guidelines for new process or programs being created.

  • Responsible to understand and process the billing close from end to end
  • Review, approve and post journal entries

  • Voucher Journal Review change open batches to Approved for posting
  • Records JE accruals for A/P expense during month end

  • Assist departmental expenses in responsible and cost effective manner to meet budget
  • Portray a positive and enthusiastic image to all internal and external customers
  • Foster communication by scheduling regular staff meetings and encouraging associates to attend company meetings, training and activities.

  • Assist with special projects as assigned/required within A/P and/or billing
  • Represent A/P and billing at other department meetings within the organization
  • Communicate with co-workers, team members, management, clients and others in a courteous and professional manner.
  • Conform with and abide by all regulations, policies, work procedures and instructions.
  • Demonstrate reliable and predictable attendance.
  • Other duties assigned to ensure overall departmental efficiency.

    Education: College degree in Accounting or Mangement preferred

    Experience: Four or more years of accounting experience

    Three or more years of leadership experience

    Skills: Must be fluent in Excel

    Strong analytical and problem solving skills

    Have stong interpersonal skills and ability to communiate effectively

    Good planning and organizational skills to balance and prioritize work

    Must be flexible and have excellent listening skills

    Ability to make decisions within scope of work

    Keywords: LeasePlan USA, Alpharetta , Manager of Accounts Payable & Billing Services, Executive , Alpharetta, Georgia

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