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Executive Assistant

Company: J.R. SIMPLOT COMPANY
Location: Alpharetta
Posted on: February 16, 2020

Job Description:

Executive AssistantLocation: Melbourne, VIC, AU, 3194Simplot Australia Pty Limited (Simplot Australia) is a wholly owned subsidiary of the J.R. Simplot Company, a family-owned, multi-national food and agriculture business. Simplot Australia is trusted as one of the leading providers of quality, sustainable food for the ever-changing needs of consumers and customers in Australia, New Zealand and select Asia Pacific markets. We have built long term partnerships with Australian farmers and our unique and diverse product portfolio includes vegetable, meals and seafood manufacturing operations that supply chilled, frozen and shelf stable products to Australia's major supermarkets, hotels, restaurants and quick service restaurant customers. Our portfolio includes some of Australias most trusted and well-known brands including Birds Eye, Edgell, Leggos, John West, Chiko, I&J, Chicken Tonight, Five Brothers and Five Tastes.SummaryThis role will assist the General Counsel Legal, Compliance & Risk and other team member(s) in the day-to-day running of the Legal Department including coordinating with the Legal Team, the Trade Marks management, Insurance Renewals management, and handling of insurance queries, Corporate Secretarial and ASIC filings, Property Register maintenance, and other general administrative assistance to the General Counsel Legal, Compliance & Risk.Key Responsibilities

  • Manage the registration of new trade marks. Manage renewals of existing trademarks.
  • Liaise with trademark attorneys on trade mark issues. Be first point of call on trade mark enquiries and conduct trade mark searches as required.
  • Ensure all trade mark certificates are filed correctly for safekeeping. Co-ordinate and manage the completion of renewal questionnaires for each of our corporate insurance policies. Liaise with insurance brokers regarding corporate insurance queries.
  • Completion and filing of ASIC notifications in an accurate and timely manner as required. Preparing Board Resolutions as required.
  • Timely co-ordination and preparation of reports and agendas and Material Contracts Register for Executive Director and Corporate Governance Meetings. Preparation and maintenance of freehold and leasehold Property Register.
  • Assist in handling smaller legal matters and requests (e.g. subpoenas). Manage and monitor legal fees from external law firms. Manage Simcard claims. Manage paper and electronic filing system including Deeds Register. Preparing Confidentiality Agreements when requested. General secretarial assistance including diary management, travel arrangements, typing and dictation of contracts, emails, memoranda etc.Relevant ExperienceYou will have had substantial experience as an Executive Assistant within the Legal Industry and ideally in a similar in-house legal role. You will be able to demonstrate your mature approach to your work and show that you are more than just an Executive Assistant who can also perform various Paralegal duties. Your confidentiality, discretion, trust, strong attention to detail and professionalism will be paramount and will be something you pride yourself on. You will be able to display initiative and a common sense and practical approach to how you handle your work and key stakeholder relationships.Benefits and CultureBenefits and CultureOption to purchase additional Annual LeaveIncome protection InsuranceA Generous Parental Leave policy for Primary Carers Access to EAPA Variety of Flexible Work ArrangementsAwards recognising long serving and high achieving employeesShort Term Incentive Benefits for EmployeesOfferings including Financial, Novated Leasing and Discounted Products and Services.If this sounds like you, please Apply online today.Job Requisition ID: 563 Travel Required: None Location(s): Chifley Business Park Office - Melbourne Country: Australia Simplot Australia is trusted as one of the leading providers of quality, sustainable food for the ever-changing needs of consumers and customers in Australia, New Zealand and chosen Asia Pacific markets. Simplot Australia is family owned by the J.R. Simplot Company, a true farm-to-table company with operations that touch every aspect of agriculture, including seed production, farming and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and distribution. Simplot Australia is proud to be an Equal Opportunity Employer.

Keywords: J.R. SIMPLOT COMPANY, Alpharetta , Executive Assistant, Hospitality & Tourism , Alpharetta, Georgia

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