Executive Assistant
Company: Vayman & Teitelbaum, P.C.
Location: Alpharetta
Posted on: April 5, 2021
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Job Description:
We are a growing but small business with multiple locations
looking for an executive assistant who will report directly to the
Law Firm Owners.--Not every task in the business is delineated by
role.--We are looking for a team player who is ready and willing to
step in where and when needed.--The Law Firm Owners have many
varied responsibilities daily and support is needed for their
roles.--If you are unable to complete tasks without constant
supervision and input from the Law Firm Owners, this job is NOT for
you.--We are not looking for someone who needs to have their
handheld.--If working in an upbeat, growth-focused, team
environment with youthful energy appeals to you, this is maybe an
ideal workplace.--This is not a legal job and no prior law firm
experience is necessary.--The position is an in-office position in
Alpharetta, GA. This is NOT a work-from-home
position.----------
Responsibilities:
Completes a broad variety of administrative tasks for the Law Firm
Owners, which includes yet is not limited to
--- Acts as a gatekeeper to Law Firm Owners from those who are not
employed by the Law Firm.
--- Managing extremely active calendars of appointments
--- Composing and preparing correspondence that is oftentimes
confidential
--- Managing complex and detailed travel plans, itineraries, and
agendas; and compiling documents for travel
--- Plans, coordinates and ensures the Law Firm Owners' schedules
are followed and respected
--- Researches prioritizes and follows up on incoming issues and
concerns addressed to the Owners, including those of a sensitive
and confidential nature. Determines appropriate course of action,
referral, and response
--- Works closely and effectively with the Owners to keep him/her
well informed of upcoming commitments and responsibilities and
following up appropriately. Acts as a "barometer," having a sense
for the issues taking place in the environment and keeping the
Owner informed.
--- Prioritizes conflicting needs; handles matters expeditiously,
proactively, and follows through on projects to successful
completion, often with deadline pressures
--- Manages Law Firm Owners' email communications
--- Research, interview, take detailed notes, and make
recommendations as to various service providers as needed
--- Organize events
--- Obtain necessary supplies for the office
--- Manage vendors
--- Ensure timely payment of various expenses
--- Implement and maintain organizational systems for Law Firm
Owners and Law Firm
GENERAL SKILLS AND ABILITIES REQUIRED FOR POSITION
--- Ability to perform well within a fast-paced, deadline-driven
environment and work independently, all while ensuring the needs of
the Law Firm Owners are met
--- Proven ability to exercise sound judgment in a variety of
situations and handle extremely confidential information
--- Ability to develop and maintain professional relationships with
all employees in the office, colleagues, referral partners,
clients, vendors, etc
--- Ability to operate and influence at a strategic level, maintain
composure and professionalism despite organizational noise
--- Proficient user of Microsoft Office programs (Word, Excel, and
PowerPoint) as well as expense reporting systems
--- Exceptional organizational skills that reflect an ability to
prioritize competing, complex projects without compromising
quality, on-time delivery, and service levels
--- Ability to work independently on projects, from conception to
completion, while ensuring timely and quality deliverables of
assigned team
--- Exceptional interpersonal, presentation, and communication
(verbal, written) skills
--- Ability to lift, lower, push, and/or pull various items of
varying weight. Typically not heavier than 30 lbs
--- Ability to travel as required
--- Professional telephone skills
--- Clean driving record
--- Proficient in Google G-Suite products
Qualifications:
--- Bachelor's degree preferred or an equivalent combination of
education, certification, and related experience. Being able to use
your brain is of utmost importance
--- Previous experience as an Executive Assistant
--- A minimum of 2 years' experience supporting C-Suite Executives
and/or Business Owners preferred
--- Valid driver's license and reliable daily transportation
required
Salary and benefits commensurate with experience.
About Company:
Vayman & Teitelbaum, P.C. is a law firm specializing in family law
and probate. With offices in Alpharetta, Marietta, Lawrenceville,
Atlanta, and Cumming, we serve the needs of clients in all of north
metro Atlanta.
Founded in 2010 with a focus on family law litigation, we help our
clients navigate the difficult task of divorce and the associated
issues that arise out of divorce including child custody, alimony,
and division of property.
We have cultivated an amazing team and business culture. Our team
of hardworking partners, associates, and support staff are all
individually accomplished, earning numerous awards and accolades.
We all come together, however, to produce a firm that is serious in
the results we achieve for our clients, but all in a laid back
environment for our employees.
Keywords: Vayman & Teitelbaum, P.C., Alpharetta , Executive Assistant, Other , Alpharetta, Georgia
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