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Administrative Assistant/Corporate Paralegal

Company: Axis capital
Location: alpharetta
Posted on: May 3, 2021

Job Description:

This is your opportunity to join AXIS Capital - a trusted global provider of specialty lines insurance and reinsurance. We stand apart for our outstanding client service, intelligent risk taking and superior risk adjusted returns for our shareholders. We also proudly maintain an entrepreneurial, disciplined and ethical corporate culture. As a member of AXIS, you join a team that is among the best in the industry.Position Summary:AXIS is seeking an administrative assistant/corporate paralegal to provide operational, administrative and paralegal support to the AXIS Legal/Compliance Department. Reporting to the General Counsel and Corporate Secretary, this position will be responsible for a wide range of duties within the Department and requires a high degree of collaboration and cooperation with AXIS colleagues worldwide. This position provides an excellent opportunity for a highly motivated administrative assistant looking for professional development and for recent college graduates seeking opportunities in the legal/compliance areas. As a member of our dynamic legal team, this position will continue to evolve providing the right candidate with wide-ranging experience and potential career advancement.Key Responsibilities:Provide general legal operations support, including project management, process management, troubleshooting, administrative tasks and supporting other drivers of operational effectiveness for the team and the DepartmentProject manage and prioritize deliverables based on Department goalsProvide accurate and timely tracking and reporting for Department initiativesMaintain Department filesDuties include:Prepares, formats, proofreads, redlines, tracks and maintains legal agreements, spreadsheets, memoranda, correspondence, meeting minutes, written resolutions, meeting materials and corporate transactional documents including SEC documentsAssists the corporate secretarial function in the compilation and distribution of Board meeting materials through Diligent board portal; manages mailings of Board meeting materials; maintains hard copy and electronic corporate minute booksManages Board schedules, planning calendars and attendance reports and oversees material due dates to ensure timely deliverablesManages onboarding for Board members and resource materialsEngages in significant interaction with Board members and senior managementAssists in the preparation of Department monthly reportPrepares expense reports, processes invoices, manages staff calendars, schedules meetings and coordinates travel arrangementsMonitors third party use of AXIS trademarks and prepares license agreements and cease and desist lettersMaintains SharePoint databasesDocuments/organizes existing operations and processes and, where appropriate, recommends ways to improve them in order to drive efficiencyCompletes special projects on various subjects as assigned by members of the legal leadershipCompetencies:High level of proficiency in Microsoft Office suite applications (Outlook, Word, Excel, and PowerPoint)B.A. or B.S. degree and/or paralegal certification (preferred)1-3 years' experience engaged in a process-oriented function desirable (preferred)Self-starter with strong sense of responsibility and accountabilityDemonstrated dedication to providing high quality work through superior attention to detailExperience with program or project management is a plusExperience in a legal setting (law firm or in-house) is also a plusAnalytical and problem-solving experienceGeneral database or data management experienceExperience in developing and implementing legal team technology solutions (e.g., e-billing, contract and document management, approval workflow, e-signature, knowledge management, etc.)Outstanding written and verbal communication skillsAbility to prioritize and manage time and internal client expectations and adapt to changing prioritiesBe customer-service oriented while meeting tight deadlinesBe proactive and have a willingness to take action and achieve resultsHigh level of professionalism, integrity and discretion in handling confidential information and ability to work well with people at all levels inside and outside the CompanyAtlanta area preferred, but New York-based candidates will be considered

Keywords: Axis capital, Alpharetta , Administrative Assistant/Corporate Paralegal, Other , alpharetta, Georgia

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