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Office Coordinator: Alpharetta, GA

Company: Ronald Blue & Co.
Location: Alpharetta
Posted on: June 6, 2021

Job Description:

Job Description

This position is located in the National Office which is located at:

1125 Sanctuary Parkway, Suite 500, Alpharetta, GA 30009

The Office Coordinator is responsible for the oversight and coordination of the front desk/reception, general office space, and administrative functions of the Home Office as well as providing on-going administrative support to various Home Office Departments/Teams.

Principal Accountabilities:

Office Coordinator

  • Answers multiple-line telephone promptly and professionally and maintains up-to-date phone list for Home Office.
  • Greets and directs guests in a warm, welcoming manner.
  • Handles newspapers, mail, package delivery, and pick up process.
  • Manages booking and preparation of shared conference rooms (set-up, presentation, coffee and beverage station maintenance, meal and/or snack service, etc.).
  • Coordinates office services and manages vendor relationships (copiers, postage machine, phones, building management, etc.).
  • Maintains common areas (breakroom, workroom, lobby, conference rooms, etc.) for appearance and cleanliness.
  • Orders breakroom, office, printer supplies, etc. as necessary.
  • Communicates with property management and various vendors to ensure office space is maintained attractively.
  • Maintains electronic communication and distributes upon request.
  • Supports planning and implementation of various events. Including but not limited to Home Office employee events, Legacy Summit, CEO Conclave, and others as needed.
  • Prepares name plates and mailboxes for new Home Office employees.
  • Anticipates the needs of other team members/departments and lends support as needed.

Branding & Communications

  • Orders business cards and marketing supplies.
  • Processes marketing material and apparel orders and manages inventory levels of books and supplies.
  • Reconciles and codes various invoices and helps team with expenses reports.
  • Scans and archives documents as needed, from other teams.
  • Orders and picks up name tags.
  • Assists with the shipping of conference materials.
  • Assists with case documentation within Schwab CT.

Other

  • Approaches work, interactions and relationships in a manner consistent with the Company's Core Values.
  • Maintains the highest Compliance standards by adhering to the company's Human Resources guidelines, Compliance policies and procedures, professional designation standards, and industry's regulatory standards to mitigate risk to the company.
  • Provides progressively complex administrative support.
  • Other duties as assigned by Director.

Qualifications:

  • Desire to serve clients and co-workers with excellence
  • Aptitude and passion for learning new things quickly with a strong work ethic
  • Proven research, correspondence, and problem-solving skills
  • Proactive planning and responsiveness to urgent needs
  • Ability to think critically and make independent decisions in order to see the 'big picture' surrounding responsibilities and tasks
  • Strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with all levels of employees
  • Capability to excel in a team environment as well as work independently
  • Strong communication skills, both verbal and written
  • Strong organization skills and systems acumen
  • Keen attention to detail
  • Personal integrity and ability to discreetly handle confidential data
  • Adept at prioritization with ability to complete multiple time-sensitive tasks
  • Excellent computer skills with strong proficiency in Microsoft Excel and Word

Education, Experience & Skills:

  • Minimum of three (3) years prior experience in office coordination, customer service, or administrative support experience
  • Intermediate Microsoft Office (Word, Power Point, Excel, Outlook) skills
  • Ability to assist others with operating computers and monitors in conference rooms.
  • Bachelor's degree in Hospitality, Management, Business, Finance, Accounting or a related field, and prior experience in an office support role in a financial, investment, banking or accounting company, is strongly preferred
  • Must be able to lift up to 30 pounds.

Keywords: Ronald Blue & Co., Alpharetta , Office Coordinator: Alpharetta, GA, Other , Alpharetta, Georgia

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