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Accounts Payable Coordinator

Company: Ashton Woods
Location: Alpharetta
Posted on: June 6, 2021

Job Description:

Position Overview:

Compiles, processes and maintains the accounts payable records, ensuring the accuracy and timeliness of payment and reconciliation of vendor accounts.

Duties and Responsibilities: (Including but not limited to)

  • Maintains vendor accounts by providing assistance with AP procedures, reconciliation of accounts, proper GL coding, data entry, check auditing, and on time pay run cycles
  • Stamp and sort mail scanning invoices to Concur capture email addresses
  • Dispersing invoices to appropriate personnel for approval through Concur
  • Review, and Code utilities through Concur
  • Assign invoices to appropriate individuals if received in the unassigned que
  • Review coding, vendor id, company and notification errors for those invoices received in Accounting review in Concur
  • Reconcile extract file from Concur to invoices present in Nav
  • Entering of invoices in Nav received from Serengeti on Wednesdays
  • Assist vendors in the understanding of Accounts Payable procedures and resolve any question or issues with same in a timely fashion
  • Set up new vendors and employees within NAV ensuring proper W9 has been received and insurance if required is compliant in Hugh Wood system
  • Process manual check requests as requested
  • Update vendors insurance in NAV through reporting received from insurance compliance consultant Hugh Wood.
  • Reconcile Statements received for assigned divisions.
  • Responsible for tracking and monitoring all subcontractor and supplier lien notices as well as lien releases
  • Responsible for weekly check run including matching invoices, remittances and mailing checks each Friday
  • Maintenance of filing AP checks and support
  • Fulfill audit requests as needed
  • Upload Positive pay and ACH to bank


  • Four (4) year degree from accredited college or university preferred or equivalent job-related experience.
  • High School degree or equivalency required
  • Homebuilding experience preferred

Skills and Knowledge:

  • Ability to multi-task and prioritize several tasks without compromising quality of work or mission deadlines
  • Must be able to use word processing, e-mail, spreadsheets, presentation (PowerPoint), database and newsletter (Adobe) software for advanced internal and external communications, creation of reports and presentations and database maintenance. Excel and Word skills should be intermediate at minimum
  • Ability to review, analyze and interpret information as well as trouble-shoot to solve problems
  • Knowledge of business English and ability to communicate patiently and professionally with both internal and external customers both orally and in writing
  • An understanding of generally accepted accounting principles and cost accounting.

Typical Physical and Mental Demands:

  • Must be able to read, write, and speak fluently in English. Must be able to perform calculations
  • Employees in the position are required to be able to hear and have vision sufficient to utilize all office equipment
  • Use of hands and fingers is required to utilize standard office equipment
  • Requires occasional lifting up to 20 pounds

These physical requirements are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation will be made to enable individuals with disabilities to perform these functions if requested.

Working Conditions:

  • Work is generally performed in a typical office environment using standard office equipment. Work is typically sedentary in nature, but some walking and standing maybe required
  • Fast paced environment subject to numerous schedule and priority change and short notice activity

Keywords: Ashton Woods, Alpharetta , Accounts Payable Coordinator, Other , Alpharetta, Georgia

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