Coordinator, State Awards Program : Federal Work Study Coordinator

Company: Georgia State University
Location: Atlanta
Posted on: May 3, 2025

Job Description:

Description: Coordinator, State Awards Program
Federal Work Study Coordinator
Financial Aid

Under the supervision of the Associate Director of Financial Aid, the Federal Work Study Coordinator oversees the Federal Work-study program at the College. This position coordinates with various departments ensuring compliance with federal and institutional regulations and serving as the liaison for federal work-study students/supervisors and financial aid staff. The coordinator focuses on successfully placing students in both on-campus and off-campus positions, monitoring their eligibility, and managing the administrative functions of the program to ensure efficient operation. This position utilizes technology, focusing on aspects of reporting, internal policies and procedures, and compliance with all regulations. This position assists in the planning, organization and coordination of financial aid functions of the college; assists and advises in the formulation, revision and implementation of office procedures; acts as lead for other personnel assigned to the Financial Aid Office and performs related work as assigned.

WHAT MAKES THE Financial Aid Department A GREAT PLACE?
* A flexible work environment
* Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
* A knowledge-sharing organization that works collaboratively with a variety of partners.
* Professional development opportunity and mentorship
* A rapidly growing center within an academic setting

Key Responsibilities:

* Coordinate the overall administration of the Federal Work-Study program, including setting up new positions, tracking available funds, and ensuring compliance with federal, state, and institutional policies

* Work closely with the Financial Aid Office staff to confirm student eligibility for FWS positions and maintain accurate records of student earnings in alignment with their award packages

* Manage the placement of students in both on-campus and off-campus jobs, collaborating with department supervisors and community service partners to identify available positions

* Assist students with job searches, placement interviews, and onboarding processes to ensure a smooth transition into their roles

* Verify FWS student eligibility, ensuring financial aid statuses are up to date before placement

* Serve as the primary point of contact for students, supervisors, and external community service partners regarding FWS program policies, procedures, and job-related concerns

* Schedule meetings between students and off-campus supervisors, ensuring effective communication and reducing the need for student-initiated follow-ups

* Provide orientation and training for both students and supervisors to ensure understanding of FWS policies, timesheet submission, and performance expectations

* Monitor and evaluate student performance in their positions, addressing any concerns with students and supervisors to support successful work experiences

* Collaborate with the Payroll Department and other relevant departments to manage the FWS budget, ensuring accurate tracking of funds, student hours, and program expenditures

* Ensure that all FWS activities compliance with federal regulations and institutional policies, including adhering to the requirements for community service and reading tutor assignment

* Promote professional development by guiding students in developing job-related skills and ensuring a positive work experience

* Other duties as assigned Provide counseling and support to students and parents regarding work-study opportunities and financial aid processes

* Responsible for reviewing KPI generated reports of students required and adjustment of financial aid awards

* Responsible for the adjustment of financial aid based on enrollment in required courses

* Responsible for Salesforce assessing student needs based on cases assigned

* Provide financial aid counseling and assistance to students who are applying for financial aid

* Ensure that the program follows federal, state, and institutional regulations. Develop and implement work-study policies and procedures
Additional Duties:
* Maintain a current directory of off-campus employers and manage job placement data.
* Track and compile statistical information related to student employment and funding.
* Participate in relevant training and professional development opportunities to stay updated on best practices in work-study and financial aid management.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications: Minimum Hiring Qualifications:
Bachelor's degree and three years of related experience; or a combination of education and related experience.
Preferred Hiring Qualifications:
* Reliable transportation required for traveling to off-campus sites.
* Demonstrated understanding of federal campus-based work-study program requirements, including common elements, and funding processes
* Must have strong customer service skills and be able to work effectively in a culturally diverse environment
* Must be highly organized
* Excellent verbal and written communication skills and a demonstrated ability to communicate effectively
* Experience in public speaking and workshop presentations
* Proficiency using standard office software packages (e.g., Microsoft Office Suite) Experience working with Excel spreadsheets and budget reconciliation
* Familiarity working with school-based record/data systems/software (e.g., Banner)
* Ability to work independently with minimal supervision.
* Strong problem-solving skills and good judgment to navigate complex regulations.
* Experience developing and conducting presentations and workshops.
College/Business Unit: Enrollment Management Department: Financial Aid Location: Atlanta Campus Shift: M-F 8:30 AM - 5:15 PM Salary : $51,000 Pay Grade: 15 FLSA Status: Exempt Job Type: Full Time (Benefits Eligible) Job Posting: 04/22/25, 7:56:46 PM Closing Date: 05/23/25, 3:59:00 AM Preferred Hiring Qualifications:
Special Instructions: To be fully considered for this position all candidates must submit the following at the time of submission:
* A complete and accurate GSU application, Resume, Cover Letter (Recommended)
Final candidates must provide three professional references.
#LI-KH1

Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.

Keywords: Georgia State University, Alpharetta , Coordinator, State Awards Program : Federal Work Study Coordinator, Other , Atlanta, Georgia